Free to start, and honest about the limits
Running the job — programme, site, snags, handover and your CDM paperwork — is on every plan, including the free one. What the paid plans add is how many jobs you can run at once, and the commercial half: quoting, CIS and invoicing.
Free
Free
Forever, not for a fortnight.
Try BuildFlow on a single job.
- 1 project
- 1 client
- Just you — no team members
- Timeline, tasks, snags, photos and documents
- Construction phase plan, RAMS and the incident log
Basic
£29/month
Billed monthly, cancel any time.
For a small team running a few jobs at once.
- 5 active projects
- 5 clients
- 5 team members
- Enquiries, site visits and where your work comes from
- Contract sum, scope of works, payment schedule and variations
- Reusable risk assessments across every job
- Completed projects free up a slot
Pro
£79/month
Billed monthly, cancel any time.
For established builders: quote it, cost it, invoice it.
- 20 active projects
- 20 clients
- 20 team members
- Everything in Basic, plus the commercial half of the job
- Estimating and quotations priced up from your costs
- Subcontractors, CIS deductions, returns and statements
- VAT invoices, credit notes and an export for your accountant
- Set up a project from your own proposal
- FlowAI on every project
Bespoke
Let's talk
Your own branded app, built around how you work.
- Unlimited projects, clients and team
- All AI features
- Fully branded to your company
- Bespoke features and integrations
- Priority support
Prices exclude VAT. Card payment isn't switched on yet — start on Free and get in touch when you want moving over.
What's in each plan
| Feature | Free | Basic | Pro | Bespoke |
|---|---|---|---|---|
| ProjectsFree counts every project ever created; paid plans count only live ones | 1 | 5 | 20 | Unlimited |
| Clients | 1 | 5 | 20 | Unlimited |
| Team membersEmployees and subcontractors; the owner doesn't take a seat | 0 | 5 | 20 | Unlimited |
| Enquiries, site visits and the funnel | ||||
| Estimating and quotations | ||||
| Contract sum, scope of works and payment schedule | ||||
| Variations and client choices | ||||
| Timeline, tasks and milestones | ||||
| Site diary and progress photos | ||||
| Snagging and client sign-off | ||||
| Documents with version history | ||||
| Building control and certificates | ||||
| Construction phase plan, RAMS and the incident logOn every plan — your CDM duties don't scale with a subscription | ||||
| Reusable risk assessment libraryWrite an assessment once instead of retyping it on every job | ||||
| Practical completion, defects and warranties | ||||
| Digital handover pack | ||||
| Subcontractors, CIS deductions, returns and statements | ||||
| What a job cost against what you quoted | ||||
| VAT invoices, credit notes and the accountant export | ||||
| Your logo and brand colour | ||||
| FlowAI assistant | ||||
| Project setup from a document | ||||
| Bespoke features and integrations |
The things people check
Better here than in an email three weeks in.
Is the free plan a trial?
No. It's a permanent plan for one project, one client and just you. There's no clock and no card. The one catch: Free counts every project you've ever created, including finished and archived ones — so it's a way to run a job, not a way to run a business one job at a time.
What happens when I finish a job?
On Basic, Pro and Bespoke, completing or archiving a project frees the slot for the next one. Nothing is deleted — an archived project stays readable, searchable and downloadable.
What if I drop to a smaller plan?
Nothing is deleted. Your existing projects, clients and team members stay exactly as they are — you just can't add more until you're back under the limit. We'd rather you kept your data than lost it to a downgrade.
Can I pay yearly?
Yes, and it's 10% cheaper — Basic works out at £26.10 a month instead of £29, Pro at £71.10 instead of £79. You're charged once for the year up front. Switching between monthly and yearly later is one click on the plan screen, and Stripe credits whatever you've already paid for against the new price rather than charging you twice.
How is FlowAI billed?
It's included in Pro and Bespoke, and it runs to a monthly budget set on your account, defaulting to a modest figure. Each request is measured rather than estimated. Past the cap, FlowAI stops until the next month or until you raise it.
Who counts as a team member?
Everyone on your company's books except you — admins, employees and subcontractors all take a seat. Clients are counted separately, so a job with a client doesn't cost you a team place.
Are the limits enforced or just displayed?
Enforced, in the database. The interface tells you when you're near a limit as a courtesy, but the actual refusal happens where it can't be worked around.